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All You Need to Know About Manual & Automation in Attendance Management

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HR specialists deal with employee attendance. They create sick leave rules and procedures, answer the phone when an employee calls in sick, decide whether to give them leave based on official reports or doctor’s notes, alert managers of the relevant concerns, and exchange information with seniors to manage the employees’ leaves.

In each organization, there is a waiting period when several personnel begin arriving and leaving at the same time. While people wait to punch in and out, a lot of time will be lost simply going in and out.

Automated attendance systems are, without a doubt, smarter than manual ones. You can use computerized data and attendance system estimates to look at future labour expenditures.

Manual Attendance system

Age-old techniques for managing attendance can be successfully provided if they are applied regularly and fairly. This is especially true for teams working on the same project in the field or smaller businesses that only have one office. However, these kinds of systems rely too heavily on the human element and are particularly unsuitable for big, complicated commercial systems with hundreds or thousands of personnel.

Companies have steadily started integrating software and contemporary clock terminals in recent years to better manage employee attendance. Discover why switching to an automated time recording solution is a good idea and the disadvantages of utilizing old solutions.

Accurate timekeeping of workers’ working hours became crucial to managing a business in the 20th century. To guarantee that employees are protected and are paid fairly, legislation has been passed. Different techniques are now being used by businesses to track employee time. Although these techniques made it possible for businesses to track employee time, they also had drawbacks.

Benefits of Manual Attendance System 

  • Cheap:

Manual attendance measuring methods save money at first since they don’t need any technology or software. Data may, however, be readily changed because it is manually entered. Employees may provide incorrect information to receive additional compensation. As a result, it can wind up costing you more over time.

  • Simple to use:

 Manual attendance methods are seen to be more user-friendly. Although this is true given the degree of familiarity, the development of biometric attendance suggests that automated attendance may now be superior. With just your fingerprint or face, you can easily clock in and out.

  • Power outages resistant:

In the improbable event of a power loss, manual attendance methods prevail. The daily backups will get around this problem if you utilize an automatic attendance system that’s linked to the cloud, though. With just your fingerprint or face, you can easily clock in and out.

Difficulties in Manual Attendance System

  • A chance of human mistake exists:

There is always a chance of human mistakes when using time sheets or punched cards. Employees could input their work hours improperly into your payroll software or in the time sheets that they fill out. When you utilize manual time tracking systems in the office, these mistakes frequently happen. Correcting these mistakes might take a lot of work from your people department. Unrecorded mistakes may result in inaccurate employee pay-outs and other payroll-related problems.

  • Employees may steal time:

Time theft or buddy punching is not prevented by manual time sheets or punched cards. When manually logging time, an employee might sign up for a shift using a different punch card. This issue, known as buddy punching, is prevalent in big businesses.

  • Manual time entering takes a long time:

Timesheets for attendance take up a lot of time. Your staff members might need to wait in line to enter or exit, and your human resources department could have to spend time resolving problems with time-on-time tickets. This might entail changing the scorecard, fixing time entering mistakes, and fixing other issues with manual time tracking systems.

  • Useless and out of date:

In conclusion, the handbook on clock piercing in systems is out-of-date and ineffectual. They could significantly affect how well your business performs. Your firm may suffer from clock inaccuracies. With a large organization, these issues are getting worse. When you just have a dozen people, you can reduce the inconvenience of employing manual drilling clock alternatives. But if you have a thousand or more employees, payroll mistakes and time theft might cost you thousands of dollars each month.

  • A surplus of documents:

A system that guarantees information is preserved, located, and retrieved promptly and effectively is needed to manage this expanding batch of data. If the presence of the paperwork is noted in the records, it may take up a lot of room. It will be considerably more challenging to retrieve papers from each office in various places if your institution has many offices. You are more likely to select attendance inaccurately if you are still answering on paper using the attendance method.

Automated Attendance System

Human resource management software is continually improving and is currently seen as being much more dependable than manual timekeeping. They significantly streamline the check-in procedure and make data that may be statistically examined for payroll purposes easily accessible. The most recent iterations of HR software are cloud-based, which further simplifies workforce administration, enables mobile access to time sheets and lessens the amount of client-side technology required.

The benefits of switching to an Automated Attendance System

  • Real-time reporting reduces errors and provides productivity insights:

Automated attendance solutions can instantly provide you with reports and insightful data. To be clear, this is not a situation where you are spying on your staff at all times. You may easily evaluate productivity, time, and attendance to gain a great window into the workflow at your organization.

For instance, you could have considered staggered work patterns to keep your workplace COVID secure. Utilizing automated attendance systems, you may determine how to schedule employee returns to maximize efficiency.

  • Centralized Filing System is Offered by Cloud-Based Storage:

By doing this, your company avoids having to invest in a sizable storage facility to gather timecards (and not to mention implementing a fail-proof filing system).

Simply save anything in the cloud when using automatic time and attendance. As a consequence, you may instantly access the cloud and do a record search if you need to double-check something. Employees may quickly and easily check their schedules, hours worked, time off requests, and payment information thanks to automatic time and attendance tracking.

  • Avoid payroll mistakes:

Why do traditional clock drilling methods lose out to time monitoring solutions? They do away with the possibility of human mistakes, on the one hand. When the program automatically generates employee attendance data, common payroll problems in manual choices are not an issue.

  • Stop time theft:

Utilizing biometric terminals will allow you to completely remove the chance of time theft. Employees are required to scan their fingerprints at a biometric terminal. After verifying the employee’s identification, the system records it. With a biometric terminal, punching between pals and other types of time fraud is simply impossible.

Also Read: Do You Know These Facts About Geo Attendance?


Simply said, automated methods are superior. Software for managing attendance and monitoring time is gradually but steadily becoming the industry norm. Many organizations still utilize manual processes, therefore businesses with a small staff shouldn’t rush to change them. However, it would be sage to deploy an automated or even better biometric attendance system in any rapidly expanding business. An action like this would increase accuracy, stop workers from lying about their work hours, and speed up the processing of the data for HR professionals. Although the system’s initial adoption needs a financial outlay, via increased productivity and streamlined HR procedures, those costs may be swiftly recovered.

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