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How do I import the Outlook 2010 PST file in Outlook 2016?

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Microsoft Outlook, most widely used email program, automatically stores contacts, emails, appointments, and other information in a private file (PST File) in your computer. The PST files include all important data from an email account in one place. MS Outlook has different versions and each one contains its specific PST files. If a user wants to transfer to a different Outlook edition to the next, they need to import or migrate PST information since simply moving the PST files isn’t possible.

There could be a variety of reasons to move. There could be a problem with PST files, the need to move the organization to an the latest version, moving to a new system using a the different Outlook version, or the an organization that is upgrading its software. These issues prompt the user to seek out a solution to transfer PST information between versions. the next.

Import Outlook 2010 PST file to Outlook 2016

The manual method to import Outlook 2010 PST files to Outlook 2016 will transfer an exact copy of selected emails, contacts attachments, calendars (one folder at one time) from the source Outlook .pst files to the target Outlook .pst file, which means that the that the original data is still in the its source file. Only the copy files are transferred.

The two phases that are part of the process are:

  • Create a backup from Outlook 2010 PST file information
  • Upload Outlook 2010 backup PST file information to Outlook 2016

The most important thing is that prior to moving PST data users must have an backup .pst file. The user should follow routine practice to keep an .pst backup file. However, in certain circumstances such as a busy schedules or high pressure at work and pressure, the user forgets to create backup. In such instances users can make an archive copy of the PST file immediately by using the Microsoft Windows utility. For Outlook 2010, the user can make a backup following the steps.

How do I create a backup from Outlook 2010. PST data?

Outlook 2010 PST data can be saved or exported to an .pst file by following a few simple steps. Follow the steps below.

  1. Open your MS Outlook 2010 application. On your File Tab located on the left, select the Options. From the Advanced option, click Export.
  2. In the dialog box Import/Export select Export to a file and then click the Next.
  3. Select Outlook Data File (.pst) and after that select the next.
  4. It is possible to export only a specific folder in it’s .pst file. If you want to transfer all mailbox information to it’s .pst file, you must select the checkbox. After one of two options for exporting the data is chosen Click the next button.

    Notice: In this operation there is only one Inbox folder is selected for export to a .pst file. If you’d like to move all folders within the mailbox then select to check the include subfolders checkbox. After that you can click the next button.
  5. The next step is to select Search to determine the location of the backup .pst file. Click on Finish.

If you’ve exported your Outlook files, it could show the prior name of the folder and file. You can change to the correct name for the folder to ensure an easy selection of the location for the new file.

After you have successfully made an backup .pst file of your Outlook data file, you are able to transfer the data in this file to various Versions of Outlook. The .pst file needs to be saved to your computer’s hard disk to be imported by Outlook version. You can create a password to this backup file. It is possible to provide your own password to protect the integrity of the backup file.

If you don’t want to secure your data with a passwords, simply leave the blanks blank and then click OK. The next step is to transfer data from the Outlook 2010 file data to Outlook 2016.

Import Outlook 2010 Backup PST data into Outlook 2016

To transfer .pst data into MS Outlook 2016, follow these steps

  1. Launch the MS Outlook 2016 application. Select the Export and Open option under the File tab. Click import or export option.
  2. In the wizard for Import and Export Select Import from another program or a file. Next select the next button.
  3. In Import a file wizard, select Outlook Data File (.pst) as file type. Click Next.
  4. In the Import Microsoft Outlook’s Data File wizard, select Browse and then enter the location of the .pst file to import. Click Next. You can also add filters to prevent duplicates by selecting one of the options.
  5. It’s up to you to move one folder or an entire mailbox. To move one folder, simply select it, then hit End. If not, click the include subfolders checkbox and hit to finish.
    NOTE: Two options are offered to import items – either import the entire item into the current folder , or import items to the same folder, in an established area. The filter option can be used to transfer only certain items. After making the required selection the selection, press Close to save your PST file.

This is the last step. The Outlook 2010 PST file has successfully transferred onto Outlook 2016. So the process is now complete. But wait to find out if this procedure is effective or does it cause any challenges. We will look at some disadvantages that are associated with this method of manual solutions.

Drawbacks of the Manual Solution

The most basic method of moving PST information from an Outlook version to another version is beneficial, but comes with some limitations. Some of them

  • Complex procedure.
  • Requires Technical Knowledge
  • Single folder export/import at one moment (like inbox or contacts , or calendar)
  • It does not move meta-data, like folder properties, views permissions, views, AutoArchive settings message rules; messages that are blocked from being sent.
  • Time-consuming
  • The risk of losing data

These limitations are enough to consider a different alternative to transfer PST data. It is suggested to use an external tool for this data transfer.

Choose a third-party application

Making the effort to do it manually is the first step that will be a favorite for the majority of users. The article also provides how to use an manual method to transfer Outlook 2010 data to Outlook 2016. It also covers specific limitations to the manual method. Therefore, with that in mind, choose the automatic and professional Outlook repair program. It has an intuitive user interface, with self-descriptive tools for speedy and efficient fix of Outlook PST files with zero modifications. And permits PST data (even deleted, inaccessible or damaged data once it has been fixed) to transfer to a different Outlook version to another in three steps. This is user-friendly for tech and novice users alike, providing support for every Outlook versions. The third-party application has the Trial version, with which users will be familiar with almost all functions of the software. The third-party software is the best option to perform PST data transfer.

Summing Up

We’ve got a great guideline for the import of Outlook 2010 PST File in Outlook 2016 and the manual backing up of Outlook PST file using the built-in import/export option of Outlook application. If users aren’t ready to take on the restrictions of this manual method may opt for the modern Regain PST Repair solution for both repair and migration.

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